Which companies benefit from Xentral's inventory app?

Xentral's inventory app is especially useful for retailers with large warehouses, fashion and food brands, as well as fulfillment providers. They can carry out inventory counts digitally and on mobile devices, regardless of company size or location.

Does Xentral ERP fit my business?

Yes – if your business is growing and you want to manage processes more efficiently. Xentral is the ERP for retailers who are scaling up: from online shops to marketplaces to brick-and-mortar retail. Xentral is right for you if you want to bundle orders, inventory, finances and shipping in one system, replace manual work and isolated applications with automated workflows, and remain flexible with connections to shops, marketplaces and tools you already use.

What devices can I use with the app?

You can test the app on any Android smartphone. For regular use in your warehouse, we recommend professional mobile data capture (MDC) devices like those from Zebra or Honeywell.

Are there any additional costs?

No. The app is completely free for all Xentral customers with a Business or Pro plan.

What if mistakes happen during inventory counting?

If you count a storage location incorrectly, you can reset it – provided it hasn't been confirmed yet. Otherwise, simply start a new inventory run for the affected locations.

Can multiple team members count at the same time?

Yes. The app supports parallel inventory counting on different devices. You can assign roles like "counter" and "checker" for efficient coordination.

Xentral ERP Inventory App

Your annual stocktake,
done before lunch

Every year, stocktake costs you days. Days where nobody picks, packs, or sells. With the Inventory App, your team counts directly at the shelf using a smartphone or handheld scanner. Stock levels, batch numbers, and serial numbers go straight into Xentral, no paper, no manual entry.

Multiple counters working in parallel
Batches and serial numbers captured on the spot
Day-to-day operations keep running

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No installation. No credit card.

Count faster, fewer discrepancies:
the Inventory App in action

No more typing, just scan and go
Your team scans barcodes right at the shelf. Batches, expiry dates, and serial numbers land in your stock records without a detour. Typos and discrepancies shrink before they become a problem.
- Batch numbers & Best before dates
- Serial numbers
Multiple counters, one inventory
Warehouse 1 counts in the high-rack storage, Warehouse 2 in dispatch, goods receiving works in parallel. All counts feed into Xentral in real time. Nobody waits, nobody counts the same shelf twice.
- Real-time sync
- No data conflicts
Stock levels updated in real time
Every scan updates your inventory in Xentral immediately. You can see discrepancies as counting happens. Reorder decisions are based on current numbers, not yesterday's snapshot.
- Instant data updates
- Scanner-based process

Setup in 3 simple steps

Already a Xentral customer? Download the Inventory App from the Google Play Store or App Store, log in with your Xentral account, and start your first count right away. Works on smartphones and handheld scanners.

View setup guide

ERP for Fulfillment: An infographic of a rugged mobile data terminal in a purple case. The screen displays "Start new inventory" with options for "Central warehouse", "Warehouse Munich," and "Warehouse Berlin." Two digital cards labeled "Open" and "All" are shown next to it.

AI Agents for your inventory management

The Inventory App captures your stock. AI agents help you keep it accurate. Soon, the Xentral Product Information Agent will answer enquiries on item data and stock quantities directly from the ERP, without anyone having to search manually. The Purchasing Agent will identify reorder needs based on current stock and prepare procurement processes in time.

Learn about AI in Xentral

Illustration for AI Agents for your inventory management

Why customers choose Xentral

Once you've learned the ropes, the work is easy. From the office to the warehouse to production. With a small team, we handle 20,000 orders a year.

Mario

Operations Manager, SAUERLAND GmbH

The perfect ERP system for us, enabling us to grow by 500% in 3 years. 100% self-managed.

Thomas Hankele

Founder IMOTEC Montagetechnik

4.5

All-in-one system for master data management, warehouse management, accounting, logistics, and e-commerce—it gives me the confidence that I am properly positioned for a wide range of scaling options.

Dr. Peter Janowski

Co-Founder, CEYLONS | MUNICH

4.5

The program covers all relevant business areas. Whether sales, CRM, purchasing, warehouse management, or accounting, everything is mapped with many features that make work easier.

Andreas Murr

CEO at Complast GmbH

Xentral helps us keep all important information in one place and makes it easier for us to keep track of all sales channels and our accounting.

Julian Waschkau

CEO, Lifters Wear OHG

Thanks to its wide range of modules and external interfaces, Xentral is the hub for all data in the company and enables it to be managed centrally.

Marcel

IT-consultant, Saatgut Dillmann

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Four features that make the difference at stocktake

Works without Wi-Fi

Up in the high racks, down in the basement, in the far corner of the warehouse: where the Wi-Fi drops out, the app keeps going. Counts are saved locally and sync to Xentral as soon as the connection comes back. Your team never loses a single scan.

Count and verify in one pass

One person counts, a second checks right after. The four-eyes principle runs directly in the app, no Excel, no handover sheets. Discrepancies are documented before they become an audit issue, with a full log ready if you ever need it.

Multiple warehouses, every location covered

Main warehouse, external storage, quarantine stock: you decide what gets counted, right down to the individual storage location. The app guides your team through each area systematically. Nobody counts the same shelf twice, and nothing gets missed.

Batches, expiry dates, and serial numbers captured

Food products with expiry dates, tools with serial numbers, batches for traceability: everything gets captured as you count. The Inventory App brings all the data into Xentral cleanly, ready for your next audit.

Book your consultation now!

Experience Xentral live and discover the advantages of our ERP software firsthand.

Our experts are highly experienced and knowledgeable in commerce
They assess your business needs thoroughly before suggesting solutions
They'll answer all your questions, no matter how specific
You'll receive clear recommendations for implementing Xentral

More than 2000 companies trust Xentral

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Frequently asked questions

Your business. Your setup. Your Xentral.

B2C & B2B

Everything within one software. Full transparency and smooth order processing - perfectly tailored to every sales channel.

e-Commerce

From importing orders to fulfilling them, getting paid, and even sorting out your financials for the accountant—all fully automated.

Omnichannel

Whether online or offline. Inventory management, order processing, payment management and more - all in one place.

Food & Beverages

Whether directly to consumers or through supermarkets via EDI. Stay compliant and keep things moving!

Xentral ERP Inventory App

Your annual stocktake, done before lunch

No more typing, just scan and go

Multiple counters, one inventory

Stock levels updated in real time